Not Authorized
You are currently not authorized to access this section.
Please contact your Administrator to change your authorization settings.
Please contact your Administrator to change your authorization settings.
Events Coordinator
Chicago, IL
Job Description
Specific Job Functions:
* On-Site Events
o Manages vendors onsite during scheduled events, ensuring site rules/regulations are being abided
o Advise client and vendors on approved floor plan for furniture, food and beverage, event lighting and entertainment
o Supervise load-in, installation and load-out of vendors and equipment
o Follow the load-in schedule and ensure event preparation does not interfere with the site's normal functions during public hours
o Coordinate and communicate event logistics with site team members and vendors
o Oversee safety of guests, vendors, staff and the building (checking egress and ensuring cables are taped, etc.)
o Act as an on-site liaison for clients and vendors
o Problem solve during production setup/tear down and event duration to manage guests, clients, and vendors to deliver a positive experience
o Ensure proper OSHA, fire marshal, and public health regulations are followed
o Manage/Direct in-house janitorial and security staff
o Supervise power runs and have a working knowledge of electrical panels, fire suppression and alarm systems
o Manages event tear down ensuring building is left in broom clean condition, client and caterer walkthrough has been conducted and coordinates with in-house security and janitorial personnel for cleaning and closing the building
o Proactively work to ensure clients have a positive experience working with the Events Department
o Availability to work nights/weekends is a prerequisite
o Any additional duties as assigned
o Ability to coordinate on-site event production, sales and activities in absence of the Events Manager
* Administrative
o Function as a liaison between our team, property management and client
o Create and maintain detailed event timelines and checklist
o Responds to in-person, phone and email event requests from clients in a timely manner
o Produce weekly event memos, run of show and Beo's as requested
o Complete correspondence including emailing, mailing and phone calls for the team
o Supervise and schedule all event staffing including janitorial, security, and lighting vendors
Job Qualifications, Education and Experience:
o High school diploma or equivalent
o 3 - 5 years experience in coordinating events and working with staff, vendors, clients and other participants
o Flexibility in working hours, as social events may require weekend and evening availability
o Customer-service oriented
o Organized, detail oriented; demonstrated maturity in judgement and actions.
o Passionate about providing exceptional service
o Calm under pressure, ability to direct staff, guest, and vendors in a level-headed manner in an emergency
o Excellent problem-solving skills
o Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations
o Has a proven record of dependability and punctuality
o Ability to stand for extended periods of time
o Ability to lift 50 lb.
o You'll have a proven track record of results as we'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
* On-Site Events
o Manages vendors onsite during scheduled events, ensuring site rules/regulations are being abided
o Advise client and vendors on approved floor plan for furniture, food and beverage, event lighting and entertainment
o Supervise load-in, installation and load-out of vendors and equipment
o Follow the load-in schedule and ensure event preparation does not interfere with the site's normal functions during public hours
o Coordinate and communicate event logistics with site team members and vendors
o Oversee safety of guests, vendors, staff and the building (checking egress and ensuring cables are taped, etc.)
o Act as an on-site liaison for clients and vendors
o Problem solve during production setup/tear down and event duration to manage guests, clients, and vendors to deliver a positive experience
o Ensure proper OSHA, fire marshal, and public health regulations are followed
o Manage/Direct in-house janitorial and security staff
o Supervise power runs and have a working knowledge of electrical panels, fire suppression and alarm systems
o Manages event tear down ensuring building is left in broom clean condition, client and caterer walkthrough has been conducted and coordinates with in-house security and janitorial personnel for cleaning and closing the building
o Proactively work to ensure clients have a positive experience working with the Events Department
o Availability to work nights/weekends is a prerequisite
o Any additional duties as assigned
o Ability to coordinate on-site event production, sales and activities in absence of the Events Manager
* Administrative
o Function as a liaison between our team, property management and client
o Create and maintain detailed event timelines and checklist
o Responds to in-person, phone and email event requests from clients in a timely manner
o Produce weekly event memos, run of show and Beo's as requested
o Complete correspondence including emailing, mailing and phone calls for the team
o Supervise and schedule all event staffing including janitorial, security, and lighting vendors
Job Qualifications, Education and Experience:
o High school diploma or equivalent
o 3 - 5 years experience in coordinating events and working with staff, vendors, clients and other participants
o Flexibility in working hours, as social events may require weekend and evening availability
o Customer-service oriented
o Organized, detail oriented; demonstrated maturity in judgement and actions.
o Passionate about providing exceptional service
o Calm under pressure, ability to direct staff, guest, and vendors in a level-headed manner in an emergency
o Excellent problem-solving skills
o Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations
o Has a proven record of dependability and punctuality
o Ability to stand for extended periods of time
o Ability to lift 50 lb.
o You'll have a proven track record of results as we'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
3 to 5 years
Email this Job to Yourself or a Friend